Satisfactory Academic Progress Appeal Process
Appeal
If a student does not meet Satisfactory Academic Progress (SAP) after the warning period, an appeal process is available for those students who had a personal injury or illness, death of a relative, or believe they had other special circumstances that affected their ability to meet SAP. Financial aid will not be awarded until SAP is met or an appeal is approved. If a student specifically wants to appeal for a scholarship, grant, or TEG exception, you will need to submit a Baylor Scholarship and Grant Appeal form or a Tuition Equalization Grant (TEG) Hardship Appeal form.
Probationary Period
This is the semester that a student may receive financial aid after the SAP appeal has been approved. Continuation of financial aid on probation is contingent on the student successfully meeting academic improvement plans provided with the approved appeal.
When to Appeal
Appeals are reviewed once all grades are posted for the last term attended, please wait until grades have been released for that term to submit an Appeal to ensure timely processing. See the chart below to see what term’s grades will be needed to Appeal for a term.
If requirements are not met at the end of the warning term, the student will be placed on suspension for their next term of attendance. While on SAP Suspension a student cannot receive financial aid unless the SAP decision is appealed. If the appeal is submitted early before grades have posted, the Student Financial Aid office will wait to review your appeal which will delay the normal time frame for notification.
SAP Warning Term | SAP Suspension-Appeal requested for term |
When to apply for SAP Appeal | Deadline to apply for SAP appeal |
Traditional Undergrad and Grad | |||
Fall | Spring | After Fall grades have posted | One week before the last day of Spring term |
Spring | Summer (if enrolled with financial aid) | After Spring grades have posted | One week before the last day of Summer term |
Spring | Fall (if not enrolled in summer) | After Spring grades have posted | One week before the last day of Fall term |
Summer | Fall | After Summer grades have posted | One week before the last day of Fall term |
Trimester |
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Fall | Spring | After Fall grades have posted | One week before the last day of Spring |
Spring | Summer | After Spring grades have posted | One week before the last day of Summer |
Summer | Fall | After Summer grades have posted | One week before the last day of Fall |
Quarter |
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Fall | Winter | After Fall grades have posted | One week before the last day of Winter term |
Winter | Spring | After Winter grades have posted | One week before the last day of Spring term |
Spring | Summer | After Spring grades have posted | One week before the last day of Summer term |
Summer | Fall | After Summer grades have posted | One week before the last day of Fall term |
OMBA |
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Fall 1 | Spring 1 and 2 | After Fall 1 and 2 grades have posted | One week before the last day of enrollment for the term |
Fall 2 | Spring 1 and 2 | After Fall 1 and 2 grades have posted | One week before the last day of enrollment for the term |
Spring 1 | Summer 1 and 2 | After Spring 1 and 2 grades have posted | One week before the last day of enrollment for the term |
Spring 2 | Summer 1 and 2 | After Spring 2 and 2 grades have posted | One week before the last day of enrollment for the term |
Summer 1 | Fall 1 and 2 | After Summer 1 and 2 grades have posted | One week before the last day of enrollment for the term |
Summer 2 | Fall 1 and 2 | After Summer 2 and 2 grades have posted | One week before the last day of enrollment for the term |
Note: Students enrolled in Summer 2 that are appealing for Fall may need to setup a payment arrangement or apply for private loans to pay their Fall bill by July 31. After Summer grades are posted, if their appeal is approved, then their federal aid will be added, and the private loan amount (if any) will be decreased.
Appeal Process
Step One: Student should schedule a meeting with his or her Academic Advisor.
The student should meet with his or her Academic Advisor and complete the Academic Advisor Appeal Questionnaire or Graduation Plan.. These documents must be submitted with the appeal, show a valid academic plan, support for the plan, and Advisor and Student agreement through signatures at the bottom of the form.
Step Two: Submit the SAP Appeal Request along with the required supporting documentation.
After meeting with his or her Academic Advisor, the student should submit the SAP Appeal Request with the following supporting materials:
- Documentation supporting mitigating circumstances which lead to not meeting satisfactory academic progress. The student must state why he or she failed to meet SAP requirements
- Documentation supporting the corrective action the student will take to meet the Satisfactory Academic Progress guidelines. The student must state what has changed so that he or she will meet SAP at the next review
- Submit completed Academic Advisor Appeal Questionnaire
Step Three: The Student Financial Aid Office will review the appeal and respond to the student with the results. Please allow at least two weeks to receive a decision.
- Approved appeals include:
- Approval and terms of reinstatement of financial aid eligibility
- Possibility of meeting SAP in next semester
- Possibility of an academic improvement plan over an extended period
- Consequences for not meeting terms of approval
- Financial aid being awarded for the semester
- Denied appeals include:
- Reasons for denial
- What the student must do to meet SAP
- The student with denied appeals will not be awarded financial aid until SAP is met. If denied, eligibility will be limited to private loans which do not require SAP. private loan information can be found at onestop.web.baylor.edu/loans
Step Four: The student must continue to meet the terms, as established until SAP is met to continue receiving financial aid on a probationary basis. Once SAP is met, the student is no longer considered to be on probation. Failure to maintain SAP thereafter will result in receiving an additional warning for the upcoming semester.
Baylor Scholarship and Grant Appeal