Cancellation/Withdrawal Refunds & Policies
Cancellations
A cancellation occurs when a student decides prior to the first day of classes to not attend classes for that semester. A student's schedule cannot be canceled on or after the first class day. Cancellations and related refund requests must be in writing, addressed to Student Accounts or by the contact us form and made prior to the first day of classes for the semester. For cancellations, all tuition, fees, and meal plans will be refunded at 100%. If a student has a housing assignment on campus, Campus Living and Learning will determine the refund and any related fees. Students must contact Campus Living & Learning to inform that office they will not be attending. Financial aid for the term is canceled and returned to the programs.
Withdrawals
Beginning the first class day of a semester, students are no longer permitted to drop all of their entire schedule in Bearweb; therefore, they must submit an online University Withdrawal form. The official withdrawal date is established by the date the online withdrawal form is submitted.
If a student simply stops attending classes without going through the official withdrawal process, then tuition, fees, meal plans and other applicable charges will not be adjusted on the student's account. Financial aid credits, however, may be reversed as required by federal regulations. Any other procedure will lead to failure in all courses for which the student is registered. Under no circumstance does notification to professors or dropping classes constitute an official University Withdrawal.
For questions about the University Withdrawal process, please contact the Registrar's Office at 254-710-1181, or Registrar@baylor.edu. For more information visit https://registrar.web.baylor.edu/enrollment-registration/university-withdrawal.
Withdrawal Rates | |||||
Terms 10+ weeks |
| Part of Term 5-9 weeks |
| Part of Term < 5 weeks |
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Week 1 | 90% | Week 1 | 80% | Week 1 | 80% |
Week 2 | 80% | Week 2 | 60% | Week 2 | 40% |
Week 3 | 70% | Week 3 | 40% |
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Week 4 | 60% |
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Week 5 | 50% |
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Week 6 | 40% |
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Please note, regardless of the weekday start of the term, all weeks will begin on Monday and end on Sunday. For example, if the Spring Term begins on Tuesday, January 16, the first week of the spring term will begin on Monday, January 15 and end on Sunday, January 21.
Students or parents who believe they have individual circumstances warranting an exception to published refund policies may appeal the application of the policy. To appeal based on these circumstances, the student or parent should contact the Late Withdrawal Exception | Office of the Registrar | Baylor University for withdrawal appeals, or the Dean's Office having oversight of the class for add/drop appeals. It is important to note that approval of a late withdrawal request does not guarantee a tuition/fee refund.
Students residing in campus housing, must contact Campus Living & Learning to obtain information about any applicable housing adjustments and penalties. Students must follow the proper check-out procedure outlined in the Guide to Community Living and must vacate their campus housing within 48 hours of the official university withdrawal date.
Meal plan refunds are calculated pro rata based on the official withdrawal date. An administrative charge equal to one week of the meal charge for the student's respective meal plan will be assessed. Unused Dining Dollars are refunded.
Students receiving scholarships or other financial aid should contact a One Stop representative to discuss the financial implications of a University Withdrawal. Financial aid recipients are not eligible for a refund until all of the financial aid programs are reimbursed in accordance with federal, state, and University guidelines. To obtain information about the return of financial aid funds, contact Baylor One Stop.
Refunds are applied to any outstanding balance owed to the University. Any remaining credit will be refunded based on students' refund preference selection in BearWeb. All students should log in to bearweb.baylor.edu, navigate to "Student Financial Resources" and then click on "Student Refunds." From there, students will need to select the preferred method of receiving any refunds.
Visit this link for more information: https://disbursements.bmtx.com/refundchoicessso/.