Forms, Resources & FAQs
Forms
Immediately after registering for classes, students must submit an RFC to receive VA benefits.
Undergraduate students may only request a financial aid review, reinstatement of institutional need-based grant, and/or scholarships when not using or running out of Chapter 33 VA benefits. Students should also fill out their CSS Profile and FAFSA.
Request the VA to pay for courses taken at another institution to be transferred for full credit at Baylor University.
Resources
Baylor Shields Lending Library is a chapter of Veterans of Baylor Student Organization, run primarily by student volunteers from all over campus.
Available to assist with navigating and registering with the VA healthcare system, provide healthcare, help improve overall mental health of veterans, and provide support for successful integration into college and university campuses.
View more information concerning the refund procedure and timeframe for Chapter 33 and Chapter 31 VA students.
Baylor University supports veterans and their families in obtaining their college degrees. View the Financial Aid Policy for Chapter 33 and Chapter 31 VA Students.
The United States Department of Veteran Affairs limits the total number of VA beneficiaries and non-VA eligible grant recipients enrolled in an academic program. Once the limit is reached, the program is no longer eligible for students to enter into these programs and receive benefits from the VA.
In accordance with VA guidelines, the following programs are currently suspended and ineligible to receive Chapter 33, Chapter 30, and Chapter 1606 benefits.
This applies only to new students or students wishing to change majors. If you are already in one of these programs, you will continue to receive benefits.
UNDERGRADUATE PROGRAM | CONCENTRATION |
|---|---|
Aviation Science | Professional Pilot |
Veteran Education Benefits - Frequently Asked Questions
As a VA recipient, you must submit a Request for Certification (RFC) as soon as you are registered, even if waitlisted.
To avoid payment delays and processing backlogs, submit your Request for Certification immediately following class registration, even if waitlisted. You must submit a new RFC for every term to receive VA payment. Your VA education benefits are not processed until you submit the RFC each term.
VA beneficiaries are exempt from late fees and will not be dropped for non-payment.
To avoid any registration holds, your account must remain current and your balance must be below $500 before registration opens for the upcoming term. Please contact One Stop for additional information as specific dates vary each term.
If you change your schedule, you need to notify Baylor VA Education Benefits so that they can determine if another certification must be submitted to the VA. This could create a debt that you will owe to the VA.
Yes, you will need to notify the Baylor VA Education Benefits that you have changed majors. This can cause classes you are registered for to not be certified to the VA.
No, Baylor University is not a public institution and therefore is not eligible for participation in the Hazelwood Act.
The tuition and fee payments under Chapter 33 or Chapter 31 from the VA that are sent directly to Baylor to pay on your student account will be listed as anticipated aid to reduce the amount due on your bill until the payment is received. For Chapter 33, a memo will not be set up until the Baylor VA Education Benefits Office has received your Certificate of Eligibility that shows you have entitlement remaining, and you are officially certified with the VA. For Chapter 31, a memo will not be set up until Baylor VA Education Benefits has received a valid VA Form 28-1905.
Books and supplies, housing stipends, and monthly stipends are all sent directly to the student and therefore will not be listed on your student account.
No. You can only use one VA education benefit at a time.
The only classes that can be certified to the VA are classes that fall within your degree plan. If you are not registered in all degree applicable classes, your benefits from the VA may be affected. For example, if you are an undergraduate student registered for 15 hours during the fall semester, but five hours do not fall within your degree plan, you will only be certified for 10 hours and considered less than full time with the VA. You will receive benefits for only the 10 hours that are degree applicable.
Rounding Out
Some students may run out of degree applicable classes during their last semester before graduation. Sometimes, these students will take classes that are not degree applicable to remain a full-time student. If you wish to be certified during your last semester before graduation, and you have enough entitlement left, classes that keep you a full-time student but fall outside of your degree plan can be certified to the VA.
The VA will prorate your benefit payments to end on the day you run out of entitlement.
Only undergraduate students can request a financial aid review, reinstatement of institutional need-based grant, and/or scholarships when not using or running out of Chapter 33 VA benefits. Students should also fill out their CSS Profile and FAFSA.
Your entitlement can be broken down into months and days. There are 30 days for every month of entitlement. For example, 10 months of entitlement equals 300 days of entitlement. For every day of a term that you are a full-time student, you will use one day of entitlement. Any months with 31 days will only use 30 days of entitlement, and any months with less than 30 days will use 30 days of entitlement.
Example: For a full-time undergraduate student who completed the Fall 2019 semester, the semester began on August 26 and ended December 17 The student used 112 days, or 3 months and 22 days, of entitlement.
Month | Days of Entitlement Used |
|---|---|
August 26 - August 31 | 5* |
September | 30 |
October | 30* |
November | 30 |
December 1 - December 17 | 17 |
*August 31st and October 31st cannot be counted towards the student's entitlement.
If you previously took a class and received the required grade for graduation, the class cannot be certified to the VA again. If you previously took a class and did not receive the required grade for graduation, the class can be certified to the VA again. However, if you retake the class a second time and do not make the required grade for graduation, you may have to repay the VA for the tuition, fees, and book stipend for the failed class.
The VA will pay for you to repeat the class that you failed if it falls within your degree plan.
Yes, you will need to notify both Baylor VA Education Benefits office and the VA if your address changes. Because the VA still sends notifications and letters to you through the mail, if you do not have a valid address on file, you may miss important and time-sensitive information sent from the VA. Be sure to keep your contact information updated in BearWeb to receive important notifications from Baylor.
Yes. The VA can help cover the cost of tutoring if you qualify and have entitlement left. Visit the VA Tutor Assistance page for more information.
Your benefit payments will be prorated based on how many hours you will be taking. Visit the VA website for current payment rates. For students under Chapter 33, you will not receive a housing stipend if you are at half time or less.
Yes. The VA can help cover this cost if you qualify and have entitlement left. For information about receiving this benefit visit the VA website for national testing information and license and certification testing information.
Have you verified your attendance with the VA each month? You can do so by going to the VA website or by calling the VA's toll free Interactive Voice Response (IRV) telephone line at 1-877-823-2378.
You can go to the Office of the Registrar on the third floor of the Robinson Tower to request that an Enrollment Certification be sent to Champ VA. The letter includes the number of hours you are taking, your classification, full-time status, and expected graduation date. Champ VA asks that a social security number be included in the letter. You will need to sign the request form to release your social security number to Champ VA.
This depends on when you submit your Request for Certification Form, when Baylor VA Education Benefits submits your certification to the VA, and when the VA processes the certification to send payment. The VA processing time can take up to six weeks. The stipend payment is usually sent at the same time your tuition and fees payment is sent to Baylor.
For each month that you are attending classes, you will receive your housing stipend the first day of the following month. For example, for the month of September you will receive that payment on October 1.
Partial months of attendance are pro-rated. For example, August and December are pro-rated for the fall semester. If you turn in your Request for Certification form after the deadline set by Baylor VA Education Benefits, it could cause your housing stipend to be delayed.
AR Holds are placed on all students receiving VA Chapter 33 benefits. This hold will not prevent registration or the ability to request a transcript. The purpose of this hold is to alert the Student Accounts office to follow the refund policy and procedure for a student receiving VA Chapter 33 benefits.
No. The parking permit is not considered a mandatory fee; therefore, it cannot be certified to the VA.
In most cases, yes, your financial aid offer will be affected. Contact Baylor One Stop for more information.
The veteran or active duty service member must submit a transfer of entitlement request. For more information about making the request visit the VA website.
The VA Benefits office can write a letter of housing that lists the estimated amount of housing allowance you will receive from the VA for the term(s). Letters can only be written for terms that you are registered for.
In most cases, no. After you have been accepted into the Yellow Ribbon Program you will be able to participate in the program as long as you have entitlement left, are continuously enrolled at Baylor University, and Baylor participates in the program.
"GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill."
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.